Are you getting flooded with emails? Do you feel as though you aren’t getting anything done because you just can’t seem to catch up with all those emails? Here’s a word of advice, stop what you’re doing because you can’t stop what they are doing (the people sending you emails). I’ve received some terrific advice from two friends, the first of which can be labeled as “the four d’s of email management”. What are the four d’s?
- Do it – some emails required immediate attention
- Delegate it - some emails really don’t require your personal attention
- Delete it – a lot of emails can often be deleted
- Date it – some emails can be dealt with later, so make a deadline for yourself and get to it later
Chances are you can group these emails into the four d’s using mail rules. The easier way of doing this is to have a dedicated email address for each purpose, i.e. firstname.lastname@example.org, email@example.com firstname.lastname@example.org etc.
If you’re running a small businesses or are not fond of the idea of having to give out multiple email addresses, then the mail rules route is what you want. Refer to your email-client software’s manual for details on how to set it up. Examples of mail rules would be “if From: email@example.com” move to “the date it” folder.
If you have any questions post a comment and I will gladly share more.